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MovieSite: Frequently Asked Questions

We've put together a list of the most commonly asked questions about MovieSite to help you to be as informed as possible. Contact us if you still have unanswered questions.

What is MovieSite?

MovieSite is a cloud based solution that allows a film office to market & manage locations, issue permits and build a crew & facilities database for their area, all through one, easy to use web application, suitable for both the smallest and largest film office.

Who are the makers of MovieSite?

MovieSite is powered by Openbrolly.

Openbrolly is a successful software services company, established in 2000 and based in the UK. We provide software products and cloud solution services globally, specialising in local authorities, film offices and the NHS. Read more about us.

What does MovieSite do?

MovieSite is an all-encompassing one stop shop for the organisation and processing of filming for your jurisdiction. MovieSite enables location and crew production, economic impact monitoring and tracking, and the issuing and approving of permits through easy admin.

It's designed alongside screen agencies and film offices to ensure you can offer the very best online and self-service support to the industry at industry standards.

MovieSite does a number of things to streamline every step of a production process:

  • Integrated communications, notifications and messaging with those involved in permitting in your area
  • Dissemination of information to the relevant sectors from just one form
  • Calendar integration provides oversight.
  • Secure, built-in invoicing and payments
  • Streamlined and efficient approval, with an audit trail of documentation and communication. 
  • Key reporting on film types, economic impact attendance and more
  • Contact management system to help build strong relationships with stakeholders
  • Represent and promote limitless locations suitable for filming in your area, whilst maintaining full ownership of your data and images
  • PDF print out of 'favourite' lists
  • Integral mapping to help manage and support enquiry website users
  • Optional dynamic watermarking of logos on images
  • Location brochures that can be tailored to enquiries that require staff involvement
  • Location presenter. Real-time, unique web page to show locations to clients
  • Self registration by location owners and location managers
  • Direct marketing to location manager and owners
  • Interactive crew finding service, with adjustable geographical reach for freelancers
  • In-built & flexible email tools to allow you to engage easily with crew & companies
  • Optional SMS
  • Reporting

Plus, you can choose from our individual modules to create your perfect package. From Locations to Crew, or Production tracking to Filming applications, MovieSite has it all.

Who is MovieSite for?

MovieSite was created by Openbrolly with the help of two UK local authorities, with the aim of solving issues with the current processes that other local authorities currently have. If you issue event permits in a specific area then MovieSite is for you.

Where can I learn about MovieSite and security?

We use multiple levels of data security & regularly carry out penetration testing. We have serviced local authorities for over 20 years, so we know exactly how important security is within systems used within them. We’re also proud to be in compliance with GDPR law. Read More.

What support will I get as a client?

The Openbrolly Community brings industries together. As part of being an Openbrolly client, access to the community comes as standard. In the community clients benefit from peer support, industry chat and first look at MovieSite news and updates.

Where can I read more about MovieSite and its features?

You can contact us here if you have any questions that you can’t find the answers to on this page.

You can also view and download the MovieSite brochures 

What are the benefits of using MovieSite?

Saves time
Time spent filing, organising and searching for documents in email inboxes and internal storage is time that could be spent on more productive tasks. 

Saves Money
Using MovieSite improves process efficiency, saving money. Film offices using MovieSite can process a much larger volume of work compared to traditional offices in the same amount of time.

Eases transfer of information
Minimise confusion and lengthy handoffs to other members of staff and departments with one central information point.

How long does it take to get set up?

Once we have the information we require from your film office, our set up time is 2 weeks subject to demand. Our tech team will take care of you and will personally ensure everything is correctly up and running.

Are there integrated invoicing features?

Yes - MovieSite has optional built-in invoicing and payments to make life easier for you and the event organiser.

Can I see a demo before I buy?

Absolutely! You can book a demo here

How many users can we have on the system?

MovieSite comes with a license limit of 10 users. Any more than that would be an additional £250 each.

How is our data stored?

We host our systems in the Amazon Web Services data centre in Dublin. The data centre meets government standards for data security, and includes ISO 27001 compliance. Read more.

What other products does Openbrolly make?

Openbrolly provides software products and cloud solution services globally, specialising in local authorities, film offices and the NHS. Check out EventsMakr, our leading SaaS package that brings productions to life.

Can I add extra fields on the form?

Book a demo to see what EventsMakr looks like for both the user and the event organiser.

What does the form look like?

This would be classed as a custom development, contact us to see if what you’re needing is something we can provide.

What are the system requirements to use MovieSite?

No, infrastructure or IT knowledge is required by our clients to use our services beyond access to the internet via an up to date browser or mobile device.

How much does MovieSite cost?

Contact us to request a price list

How will MovieSite save us money?

Using MovieSite improved process efficiency, saving money. Film offices using MovieSite can process a much larger volume of work compared to traditional offices in the same amount of time.

What is the contacts module?

Yes! 2 hours of training is included with the initial setup of MovieSite. From there on in you can request priority support, read through our training materials and use the forum in the Openbrolly Community.

Will I receive training on how to use MovieSite effectively?

We feel that being able to add contacts and create contact lists is an integral part of processing event permits, that’s why with MovieSite you receive a free contacts module to enable you to stay organised.

How do I pay for MovieSite?

Payment for MovieSite is broken down into an initial setting up fee, followed by an annual maintenance subscription.

Can I purchase a perpetual license for MovieSite?

No, MovieSite is not available as a perpetual license

Are there additional resources available?

Yes, we have a growing resource library within the Openbrolly Community for MovieSite clients containing advice, information and templates to enable you to make the most out of what you do.

What if I have problems using MovieSite?

We’re here for you, login to the Openbrolly Community and submit a support ticket to receive priority help from us. Our working hours are Monday-Friday 9am-5pm.

What if I want to cancel my MovieSite subscription?

Contact us and we’ll cancel your subscription for you.